Step 1
Booking & Planning
Receive customer bookings via portal orinterface. Intermodal legs are created automatically. Send bookings to operators in real time — no copy-and-paste, no portal-hopping.
en
Rail-Flow for Intermodal forwarders
Stop juggling 8 tools to quote, plan, and bill intermodal moves.
Quote, dispatch, track, and invoice every intermodal shipment from one platform. Standard integrations to operators, ferry companies, terminals, and truckers — no more copy-and-paste, no more scraping websites for status.
Trusted by Europe's rail freight operators
"With the PTM platform, we can translate the complex transport concepts of our customers into transport requests and send them — completely or in sections — to all suitable railway undertakings. It makes our work much easier and improves the response time to our customers."
.avif)
“Rugby taught me a lot about performing under pressure — trusting the people around you, communicating constantly, and sometimes just putting yourself on the line for the team. That mentality shows up directly in moments like a new feature release — you rally, everyone knows their role, and you push through together.”
„ROM comes with what we actually need to build offers in rail freight, and we enjoy working with it."
"Rail-Flow is becoming the operating layer for our rail logistics order-to-cash process. The real value for us is that it gives us a realistic path to standardize that process step by step – with end-to-end visibility instead of isolated tools."
"Our customers really appreciate that we now have a standardized offer which has a clear structure. The system also allows us to track sales potentials more easily and with more transparancy."
"We changed the way rail works. Doing that at scale needs a system built for rail and intermodal - and only Rail-Flow is it: one platform for sales, order-to-cash, and wagon management across the whole group."
The status quo
Intermodal forwarding shouldn't be copy-and-paste, all day.
Every day, yourdispatchersre-key bookings, scrape websites for status, and chase non-conformities by email.Here'swhatthat costs— and how Rail-Flow changes it.
Copy-and-paste eats the day
Booking 10,000 intermodal moves a year means re-keying every shipment into every operator's portal. Your dispatchers spend their day pasting data instead of solving problems. One missed update and a customergetsit before you do.
Fragmented systems, fragmented picture
Rail, road, barge, short-sea — every mode lives in a different system.By the time you reconcile a multi-leg shipment, you've checked four portals, three emails, and two spreadsheets.Customers ask, "Where is it?" — youdon'thave one answer.
Customer trust runs on response time
Your customerdoesn'twant a status report — they want certainty. When youcan'tproactively flag a delay, you spend the rest of the relationshipapologising. Lose trust once, and the next tender goes to the competitor.
What changes with Rail-Flow
Solutions
Three things every intermodal forwarder gets when they switch to Rail-Flow.
Efficiency
40% timesavings on processing. Autonomous booking transmission, automated route calculation, and zero-touch invoicing.Your dispatchers stop pasting data and start handling deviations — the work that actually pays.
Visibility
Real-time status across rail, truck, barge, andshort-sea. Live track and trace from operator, terminal, and GPS data. Share the same view with your customers viayour-brandportal — without building anything.
Connection
Standard integrations to 25+ operators, ferry companies, terminals, and truckers. Add the Rail-Flow Marketplace to source missing slots from the wider rail network when your usual partners are full.
Copy-and-paste eats the day
Booking 10,000 intermodal moves a year means re-keying every shipment into every operator's portal. Your dispatchers spend their day pasting data instead of solving problems. One missed update and a customergetsit before you do.
Fragmented systems, fragmented picture
Rail, road, barge, short-sea — every mode lives in a different system.By the time you reconcile a multi-leg shipment, you've checked four portals, three emails, and two spreadsheets.Customers ask, "Where is it?" — youdon'thave one answer.
Customer trust runs on response time
Your customerdoesn'twant a status report — they want certainty. When youcan'tproactively flag a delay, you spend the rest of the relationshipapologising. Lose trust once, and the next tender goes to the competitor.
Efficiency
40% timesavings on processing. Autonomous booking transmission, automated route calculation, and zero-touch invoicing.Your dispatchers stop pasting data and start handling deviations — the work that actually pays.
Visibility
Real-time status across rail, truck, barge, andshort-sea. Live track and trace from operator, terminal, and GPS data. Share the same view with your customers viayour-brandportal — without building anything.
Connection
Standard integrations to 25+ operators, ferry companies, terminals, and truckers. Add the Rail-Flow Marketplace to source missing slots from the wider rail network when your usual partners are full.
The status quo
Intermodal forwarding shouldn't be copy-and-paste, all day.
Every day, yourdispatchersre-key bookings, scrape websites for status, and chase non-conformities by email.Here'swhatthat costs— and how Rail-Flow changes it.
Status quo
Copy-and-paste eats the day
Booking 10,000 intermodal moves a year means re-keying every shipment into every operator's portal. Your dispatchers spend their day pasting data instead of solving problems. One missed update and a customergetsit before you do.
Fragmented systems, fragmented picture
Rail, road, barge, short-sea — every mode lives in a different system.By the time you reconcile a multi-leg shipment, you've checked four portals, three emails, and two spreadsheets.Customers ask, "Where is it?" — youdon'thave one answer.
Customer trust runs on response time
Your customerdoesn'twant a status report — they want certainty. When youcan'tproactively flag a delay, you spend the rest of the relationshipapologising. Lose trust once, and the next tender goes to the competitor.
Lorem ipsum dolor sit amet elit
Work spread across Excel, email, WhatsApp, and a stack of point tools — every department on its own version of the truth, nobody with the full picture.
Lorem ipsum dolor sit amet elit
Work spread across Excel, email, WhatsApp, and a stack of point tools — every department on its own version of the truth, nobody with the full picture.
Lorem ipsum dolor sit amet elit
Work spread across Excel, email, WhatsApp, and a stack of point tools — every department on its own version of the truth, nobody with the full picture.
Status quo
Efficiency
40% timesavings on processing. Autonomous booking transmission, automated route calculation, and zero-touch invoicing.Your dispatchers stop pasting data and start handling deviations — the work that actually pays.
Visibility
Real-time status across rail, truck, barge, andshort-sea. Live track and trace from operator, terminal, and GPS data. Share the same view with your customers viayour-brandportal — without building anything.
Connection
Standard integrations to 25+ operators, ferry companies, terminals, and truckers. Add the Rail-Flow Marketplace to source missing slots from the wider rail network when your usual partners are full.
Lorem ipsum dolor sit amet elit
Work spread across Excel, email, WhatsApp, and a stack of point tools — every department on its own version of the truth, nobody with the full picture.
Lorem ipsum dolor sit amet elit
Work spread across Excel, email, WhatsApp, and a stack of point tools — every department on its own version of the truth, nobody with the full picture.
Lorem ipsum dolor sit amet elit
Work spread across Excel, email, WhatsApp, and a stack of point tools — every department on its own version of the truth, nobody with the full picture.
Top
Top
Top
Copy-and-paste eats the day
Booking 10,000 intermodal moves a year means re-keying every shipment into every operator's portal. Your dispatchers spend their day pasting data instead of solving problems. One missed update and a customergetsit before you do.
Fragmented systems, fragmented picture
Rail, road, barge, short-sea — every mode lives in a different system.By the time you reconcile a multi-leg shipment, you've checked four portals, three emails, and two spreadsheets.Customers ask, "Where is it?" — youdon'thave one answer.
Customer trust runs on response time
Your customerdoesn'twant a status report — they want certainty. When youcan'tproactively flag a delay, you spend the rest of the relationshipapologising. Lose trust once, and the next tender goes to the competitor.
bottom
bottom
bottom
Efficiency
40% timesavings on processing. Autonomous booking transmission, automated route calculation, and zero-touch invoicing.Your dispatchers stop pasting data and start handling deviations — the work that actually pays.
Visibility
Real-time status across rail, truck, barge, andshort-sea. Live track and trace from operator, terminal, and GPS data. Share the same view with your customers viayour-brandportal — without building anything.
Connection
Standard integrations to 25+ operators, ferry companies, terminals, and truckers. Add the Rail-Flow Marketplace to source missing slots from the wider rail network when your usual partners are full.
HOW IT WORKS
From offer to invoicing, autonomously
From the first quote to the closed invoice. One platform handles every step, with each Rail-Flow solution covering a specific part of the chain.
Order-to-cash process timeline
Step 2
Deviation Handling
Non-conformities surface in real time, with decision support to choose the right corrective action. Solve problems before customers notice them.
Step 3
Offer & Routing
Calculate intermodal routes across rail, truck, barge, andshort-sea. Compare cost, transit time, and CO₂ side by side. Create competitive customer offers in minutes.
Step 4
Execution & Visibility
Live status from every operator, ferry, terminal, and trucker.Pro-activedeviation alerts. Customer-facing tracking portalinyour own brand.
Step 5
Invoicing & Reporting
Auto-match supplier invoices to bookings. Real-time cost / revenue / margin calculation. Send customer invoices straight after execution — protect your working capital.
Products
Built for intermodal forwarding.
Three products you can adopt individually or as a connected suite. Most forwarders start with ITMS — that's where the daily copy-and-paste pain lives — and expand from there.
Rail Logistics Made Easy.
Quote, book, dispatch, and invoice intermodalinone platform.
ITMS replaces the 8-tool stack with one platform. Autonomous booking transmission to 25+ operators, real-time status from ferries and terminals, pro-active deviation alerts, and zero-touch invoicing. Used today byTransped(10,000 transports/year),Locotranssped(7,000 clients), and LTG Cargo (6-week onboarding).
Intermodal Offer Management & CRM
Win more intermodal business with faster, smarter quotes.
Multi-modal route calculation, rate libraries, margin logic, and instant customeroffersbuilt for intermodal complexity. Compare rail / truck / barge /short-seaon cost, transit time, and CO₂.Manage customer relationships and contracts in one CRM that actually understands forwarding.
Marketplace
Source missing intermodal slots in minutes.
When your usual operatorcan'ttake the load, the Marketplace gives you direct access to 315+ rail freight providers across 27 countries. Post a request, compare offers, and book — without spending the day on the phone. PTM for procurement, ICB for intermodal slots.
SECURITY & COMPLIANCE
Built to enterprise security standards, and hosted entirely in the EU.
Independent certifications, EU data residency, and full documentation of our security controls available on request.
Ready to see it in action?
See how Intermodal forwarders run on Rail-Flow
Book a 30-minute demo with our intermodal team.We'llwalk through your specific dispatch, planning, and invoicing workflow — no slides, no pitch.
Customer Stories
How Intermodal forwarders win with Rail-Flow
From an industrial shipperdigitisinga wagon fleet to a wagon lessor managing thousands of assets: three fleet profiles, three deployments, on the same platform.
Railway Operator
Running Offer Management & Transport execution for European Vision Rail
Captrain runs six legal entities across European rail freight markets. Before Rail-Flow: each entity managed sales separately, scattered information, inconsistent offer templates, through put times that stretched across weeks, and management with no view of the pipeline across the group. With Rail-Flow Offer Management and CRM: one sales architecture, six brands, one shared customer database underneath. Pipeline visibility from inquiry to award across every entity, and standardised offer documents that reflect the right brand, the right contract terms, every time.
Products used: ROM, PTM
This is some text inside of a div block.
Features for Intermodal forwarders
Built-in capabilities that matter for intermodal forwarding
The features intermodal forwarders ask about most often: all included, all production-ready.
Featured for Intermodal forwarders
Autonomous booking and intermodal planning
Receive customer bookings via portal or interface, calculate intermodal legs automatically, and transmit to 25+ operators and ferry companies in real time. The single biggest difference between manual forwarding and a real intermodal platform.
Multi-stop and terminal slot booking
Consolidatemultiple LTL shipments into a single FTL with the Multi-Stop function. Book specific terminal time slots for container drop-off and pick-up. No more driver waiting times. Live in the platform today.
Zero-touch invoicing
Auto-match planned vs. executed costs per shipment. Send customer invoices straight after execution. Verify supplier invoices automatically against contracts and actual transports protect your working capital.
Rail-Flow Marketplace
Source missing intermodal slots when your usual partners are full.
When the operator you usually usecan'ttake the load, the Marketplace gives you direct access to 315+ rail freight providers across 27 countries. Post a request, compare offers, book, without spending the day on the phone. ICB for intermodal slots, PTM for rail traction.
Questions intermodal forwarders ask
The questions we hear most often during TMS evaluation. Anything missing? Just ask during the demo.
Have a question that's not covered here? Reach out and we'll get back to you within one business day.
FAQs on this page to be added soon
Blog
Knowledge for Intermodal forwarders
Read more customer success case and updates from Intermodal forwarders.
Industry Perspectives
Extension of the truck toll to 3.5 tons.
August 4, 2026
.avif)
Industry Perspectives
Rail at the Speed of Relevance: Why Military Mobility Is Europe’s Next Rail Challenge.
August 4, 2026
4 min read
Industry Perspectives
The success story rail freight isn’t telling itself.
August 3, 2026
7 min read